Employee Accommodation Agreement Sample

As businesses grow and evolve, so do the needs of their employees. One aspect of this is the need for accommodations based on various factors such as disabilities, parenting responsibilities, or religious beliefs. To ensure that both employers and employees are on the same page, companies may choose to draft an employee accommodation agreement. In this article, we will provide a sample agreement and discuss why it is important for businesses to have one in place.

Sample Employee Accommodation Agreement

This Accommodation Agreement (“Agreement”) is entered into between [Employee Name] (“Employee”) and [Employer Name] (“Employer”) on [Date]. This Agreement outlines the terms and conditions under which Employer will provide accommodation(s) to Employee based on his/her needs.

1. Employee Accommodation Request

Employee has requested an accommodation from Employer due to [Specify reason such as a disability, religious belief, or parenting responsibility].

2. Documentation of Need

Employee shall provide documentation from a qualified professional verifying the need for the requested accommodation(s). Employee understands that the documentation will be kept on file and kept confidential.

3. Accommodation Provided

Employer agrees to provide the following accommodation(s) to Employee:

[Specify accommodation such as flexible schedule, accessible workspace, or a religious holiday observance]

4. Review of Accommodation

Employer and Employee will review the accommodation at least [Frequency of review such as quarterly or annually] to ensure that it is meeting Employee’s needs. If there are any changes or issues, they will be discussed and addressed in a timely manner.

5. Termination of Accommodation

This Agreement may be terminated by either party upon [Notice period such as 30 days’ notice] in writing for any reason. If Employee no longer requires the accommodation or if the accommodation is no longer feasible for Employer to provide, the accommodation may be terminated.

6. Non-Retaliation

Employer agrees not to retaliate against Employee for requesting an accommodation or exercising his/her rights under this Agreement.

7. Entire Agreement

This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements, written or oral, relating to the subject matter.

8. Governing Law

This Agreement shall be governed by and construed in accordance with the laws of the state [or country] in which Employer is located.

9. Signature

By signing below, Employee and Employer acknowledge that they have read and understand the terms of this Agreement.

[Employee Signature] [Date]

[Employer Signature] [Date]

Why Employers Need Employee Accommodation Agreements

As outlined in the sample agreement above, an employee accommodation agreement provides a clear framework for both employers and employees to follow when it comes to accommodations. It can help to prevent miscommunication or misunderstandings, and ensure that accommodations are provided in a timely and fair manner.

From a legal standpoint, having an accommodation agreement in place can help protect employers from potential lawsuits. Under the Americans with Disabilities Act (ADA), employers are required to provide reasonable accommodations to employees with disabilities. Failure to do so could result in legal action.

Furthermore, an accommodation agreement can help employees feel valued and supported by their employers. It shows that the company is willing to work with them to create a work environment that is inclusive and accommodating of their needs. This can lead to higher employee satisfaction, retention, and productivity.

In conclusion, an employee accommodation agreement is a valuable tool for businesses of all sizes and industries. It can help to ensure that accommodations are provided in a fair and timely manner, protect employers from potential legal action, and create a more inclusive and supportive work environment for employees.